Save The Children
[Admin Assistant]
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.
We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.
Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.
ROLE PURPOSE:
The Administration Assistant is responsible for providing office administrative support as well as handling documents and filing, as well as being the office receptionist.
Contract Duration: 12 Months
Location: Hargeisa
KEY AREAS OF ACCOUNTABILITY:
- Manage the reception function – receiving SC guests and directing them to the relevant office
- Arrange and follow up various travels of staff members
- Prepare Weekly movement for the internal staff / Consultant and share with Administration Officer
- Updates the travel board for movement of staff
- Updates the flight lists as instructed by Administration Officer.
- Prepare Monthly Payment Tracker for EC Flight & Visa’s
- Arrange Visas (Single and Multiple) and reserve flights and Hotels for visitors and keep tracking their status
- Make arrangements for various meetings and training workshops and provides the necessary assistance as required;
- Focal point of lunch committee in Hargeisa Office
- Systematically maintains files of hard and electronic documents related to flight bookings & visa applications
- Liaise with ECHO Flight Coordinator to authorize flights for consultants, partners and any other stakeholder as required.
- Manage the office stationary store and plan their re-supply in quarterly bases
- Appraise the performance of cleaners at the office
- Any other duties assigned by the line manager
Qualifications and Experience
- Bachelors’ Degree or Diploma of Administration or other related field
- Minimum 2 years proven work experience in Admin/secretarial position within a busy working environment such as private company or INGOs
- Previous experience of managing a similar administrative and secretarial working.
- Good English language command.
- Good computer and writing skills.
- Good communication and interpersonal skills.
- High level of integrity and ability to work as part of a professional team.
Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at www.savethechildren.net/jobs
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.
Location
: Hargeisa
Employee Status
: Fixed Term
: Apr 25, 2021