BMM Programme Assistant – Mogadishu

VACANCY NOTICE

Open to Internal and External Candidates

Position Title: BMM Programme Assistant

Vacancy Number: VN/IOMSO/018/2023

Duty Station: IOM Mogadishu, Somalia.

Classification: General Service Category, Grade G-5

Type of Appointment: One Year Fixed-Term

Estimated Start Date: As soon as possible

Closing Date: 15th October 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Programme Manager (IBG), the direct supervision of the IBG Programme Officer, the programme assistant will be responsible for supporting in the implementation monitoring/evaluation and coordination of BMM and IBG programme activities in Somalia and providing administrative support to the Mission as needed.

Core Functions / Responsibilities:

1. Assist the programme officer in the overall implementation of the BMM programme in Somalia, in a timely manner, including monitoring and following up on administrative and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
2. Provide administrative support in project implementation including filing, preparing purchase and payment requests, following up of delivery and progress of activities and preforming other financial activities in coordination with procurement and resource management unit.
3. Liaise with BMM programme partners and stakeholders including government, CBOs, NGOs, INGOs, UN agencies as needed for general coordination of activities.
4. Conduct interview and/or activities with identified stakeholders/audience as requested by the programme officer to support the Regional Office implementation of BMM activities in Somalia.
5. Provide general support in implementing BMM- IBG activities in specific the establishment of two new IBMCs; organizing study visits for immigration officials; and coordinating the roll-out/ dissemination of the Immigration Law.
6. Provide administrative support in implementing BMM-PXD activities in specific collecting, typing and filing documentation.
7. Support the organization of various regional capacity building initiatives.
8. Assist with technical and financial monitoring of the IBG components in coordination with the Nairobi Support Office and other relevant stakeholders.
9. Assist in consolidating and disseminating all donor reports ensuring timely submission and compliance with donor and IOM requirements.
10. Provide data to be used in the development of concept notes and project proposals.
11. Attend meetings and events related to BMM or on other issues as requested by the Mission.
12. Perform other duties as assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree with 3 years of relevant experience in social sciences, political science, international relation, law, or similar field from an accredited institution. Or
• Minimum of High Certificate with 5 years of relevant experience of above field.

Experience

• Relevant experience in implementing Migration management projects.
• Experience liaising with donors, government officials and other stakeholders.
• Ability to prepare clear and concise reports.
• Knowledge and experience working with IOM’s administrative procedures a distinct advantage.
• Experience in East and Horn of Africa (EHoA) region is an advantage..

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Report writing for regular briefs and donor reports.

Languages

working knowledge of Somali language is an advantage.

Competencies[1]

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

CORE COMPETENCIES – Behavioral indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this special vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

[1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.