Dahabshiil Real Estate
Procurement Manager-Dahabshiil Real Estate
Company Description
Dahabshiil Group, the fastest growing business group with interests in financial services, banking, telecommunications, real estate, and energy & power sectors among others. Plans to recruit Procurement Manager who will be based in Mogadishu .
Job Description
Job Summary
The main purpose of this position is to support procurement director deliver the strategic and operational goals of Dahabshiil Real Estate Procurement function in Mogadishu. The position holder needs to ensure the unit provides efficient, effective, and quality management of procurement services. This includes technical support and mentoring to the various locations. Regular analysis is required to inform workflow processes and subsequent improvements.
The incumbent is also responsible to ensure goods and services are sourced in a transparent manner, considering value for money and in compliance with Group government regulations. The post holder is responsible for ensuring collaboration and coordination with different Business teams and other departments for effective program implementation. S/he will be required to keep up to date with developments in the sector, will be reporting to the director of procurement.
ROLES AND RESPOSIBILITIES
- Leadership and management of the Dahabshiil Real Estate Procurement Function-15%
Ensure that is provided with the procurement management, analysis and support necessary to accomplish its strategic objectives.
Lead the procurement department in effective and efficient procurement planning and management of resources.
Ensure proper staffing/recruitment to enable the procurement team to manage resources efficiently and work with the program team to assign procurement department staff to support each project appropriately
Manage the procurement team towards high standards of performance through clear roles and responsibilities, on-going feedback, and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.
Ensure Procurement office staff are technically supported and mentored to fulfill all procurement services.
Lead the continuous improvement of procurement function to bring efficiency and effectiveness in Dahabshiil Real Estate.
- Procurement Planning, Management and Reporting-30%
Review procurement policies, strategies and mechanisms critically to amend, alter and reform the procurement process within the company.
Assist in the formulation of company’s procurement procedures and objectives and implement material planning functions to optimize lowest inventory levels.
Manage and organize the purchasing requests from all departments for goods, works and services.
Negotiate with domestic and international suppliers of goods, works and services to acquire the highest quality outputs with efficient means.
Develop and maintain supplier relationships to ensure supply stability.
Develop and maintain close relationships with different organizations and governmental agencies at national and sub-national level for custom clearance, shipment of goods, freight management and delivery.
Keep senior management informed regarding market conditions, lead times and shifts in pricing for materials and services.
Help improve profitability through cost reductions, cost avoidance and timely receipt of materials.
Promote, maintain, and support professionalism and honesty within procurement department in carrying out all its functions and operations.
Identify, evaluate and recommend high quality, low cost sources of supply.
Increase intellectual capital through design and implementation of individual professional development programs aimed at elevating Procurement employees’ techniques and managerial skills.
Maintain awareness of world marketplace through personal contacts, trade media and monitoring of world economic conditions.
Leverage technology solutions to maximize effectiveness and efficiency of the strategic sourcing process.
Any other tasks assigned by his/her direct supervisor
- Strategic sourcing of goods and services-15%
Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets.
Maintain market information for effective use of costs/prices for proposal development and day to day operation.
Develop differentiated purchasing strategies for goods and services.
- Policies, Procedures and Systems-15%
Implement policies, procedures and operational systems that will ensure smooth running of Group Procurement system and the delivery of an excellent standard of customer service by the procurement team.
Monitor the relevance of existing policies, procedures, and systems to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to leadership and accountable managers.
Ensure that all required internal controls are in place and followed and continuously identify ways of strengthening systems to minimize fraud related risk.
Ensure that all offices have well constituted procurement committees so that there is consistent application of decision making within all committees.
- Customers Service Excellence-10%
Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the Real Estate Department.
Establish and maintain effective relationship with customers for improved service delivery. Conduct periodic customer surveys and use the outcomes for process improvement.
Develop effective partnerships with peer agencies for customer service benchmarking and improvement.
Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across Dahabshiil Real Estate.
- Compliance/risk management -15%
Ensure detailed understanding and application of the procurement policy across the Dahabshiil Real Estate (DRE) Procurement office.
Ensure proper understanding and adherence to policies, Procedures, rules, and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices.
Identify, analyze, and report compliance risks in procurement flows, implement strong procurement controls, identify procurement red flags, and implement internal and external audit corrective action plans.
Ensure all procurement activities are conducted in an ethical manner.
Provide support to programs to ensure effective procurement management in sub awards and adherence to donor rules and regulations.
Ensure that all offices with Procurement have well constituted procurement committees so that there is consistent application of decision making within all committees.
Ensure that procurement data are timely analyzed and used for senior management and budget holders for accurate/informed decision making.
Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across Group Procurement Headquarters.
Education
Bachelor’s degree and 10+, or a Master’s degree and 10+, years of relevant administrative, operational, construction and/or technical professional experience
Exhibited experience in construction, subcontracting, environmental compliance, operational and/or finance management.
Demonstrated knowledge of internal controls and audit processes (e.g. procurement, subcontract agreements, recruitment, etc.)
Ability to effectively prioritize critical requests, identifying time sensitive demands and inquiries and responding effectively to requests to support effective implementation.
Exceptional problem solving and decision-making skills, with the ability to adapt and refine operational processes to improve efficiency, responsiveness, and compliance of project activities.
Exceptional staff management and coaching skills; demonstrated experience managing a team to meet objectives
Desirable Attributes:
- Strong Negotiation Skills
- Previous supervisory experience
- Developed sense of urgency.
- Solid Inter-personnel Skills
- Ability to function in a matrix environment
- Solid team building skills
- Analytical Thinker
- Computer Proficiency – Including Word/Excel/PowerPoint
- Strong Leadership Abilities.
Ability to interact with all levels of personnel in internal and external organization
CONTACTS/KEY RELATIONSHIPS
This role is expected to establish and maintain open, professional, and cordial relations with the Group Procurement internal and external customers. These include and not limited to.
Internal
Group Procurement Office teams; Program support/ Operations and Finance teams
External
Vendors / Government agencies / Other organizations (peer organizations)
How to Apply: Written applications should be addressed to:
Human Resource,
Qualified candidates are invited to submit their applications by submitting a detailed CV, certificates and Cover letter as a SINGLE PDF DOCUMENT via Email: group.recruitment@dahabshiil.com Deadline to receive all applications will be on or before 22/04/2023 at 5.00 P.M EAT. With the subject line ‘‘Procurement Manager”. Only those submit in single PDF Document will be considered for review. Canvassing will lead to automatic disqualification