Senior (led) Programme Administrative & Finance Officer

CTG Overview

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of Position

The UNIDO Project “Agro-Technology Development for Economic Growth in South and Central Somalia”, is designed to support the revival of productive sectors in Central and South Somalia regions by establishing a network of three agro-technology and enterprise development units to support Somali businesses in starting, rehabilitating and upgrading agro-industrial operations, accessing new technologies, markets and financing facilities.
The project is expected to support at least 300 existing and perspective entrepreneurs as well as supporting around 600 individuals in starting a micro-enterprise or finding a skilled employment, as a result of vocational and technical skills trainings delivered by one of the three project supported agro-technology and enterprise development Units. Within this framework, an agro-technology credit facility for Somalia MSMEs has been included within this project to ensure that beneficiaries supported through project activities would have access to an appropriate financing scheme.

Role Objectives

• Programme Administration and Finance
  On all programme administration and finance responsibilities, tasks and duties, consolidate all necessary tasks and operations at UNIDO Somalia Programme office in Mogadishu, and act as a main point of contact between UNIDO Somalia and UNIDO HQ (and vice-versa).
  Ensure that total operational and administrative support is provided to UNIDO Somalia programme activities. Using UNIDO ERP system (SAP), initiate and follow-up on all administrative authorizations, necessary for the implementation of UNIDO technical cooperation programming in Somalia. This will include:
• OCA and OCAFT submissions, and shopping carts creation,
• Decentralize procurement initiatives, review submissions and submit to Vienna HQ for processing
• Vendor payments and management (executed with support provided by regional offices in Kismayo, Baidoa, Hirshabelle, etc.),
• Travel requests for programme staff
• Design/draft JDs and ToRs, and liaise with HQs on staff recruitment/ contract extensions and programme procurement activities.
• Draft and deploy (in coordination with UNIDO Somalia Rep. and HQs) UNIDO Somalia Programme 5 SOPs modules outlining all applicable Management, Operations, Security, Administrative and Finance procedures.

Comply with all UNIDO administrative and finance rules and regulation.

1. Programme Security and Operations
   Represent UNIDO at Somalia OMT level

Coordinate mission planning and provide operational and logistical support for programme activities that will take place in Somalia, included but not limited to programme staff on mission. This may include:

• Making arrangement for transportation
• Processing ID requests for national staff and international experts
• Booking for lodging/accommodation
• Raise travel requests on SAP
• Follow-up on visa requirements for programme teams and beneficiaries (when applicable)
  Act as a team security focal point for all mission planning and security clearance. This will include preparation and submission of any movement requests to UN-DSS/SIOC in Somalia, Kenya and/or elsewhere. Make sure that all missions’ logistics are arranged in accordance to a programme needs and UN-DSS/SIOC requirements.

Maintain contact with the UN system in Somalia for security and logistical support resources (i.e. transport to and from the programme implementation locations, etc).

Act as a main point of contact with office and lodging landlords, and support programme teams in office and lodging access and booking. Programme Support

• Maintain records of all operational files including any official communication with Somalia Government authorities (both at Federal and State level).
• Undertake missions to programme site (or elsewhere, as required) to support activities and coach/train/support programme field teams.
• Provide translation support for non-Somali speaking team members when on mission.
• Support programme team in organization of programme activities (i.e. in-country and/or international trainings, seminar, workshops, meetings, study tours, etc.)
• Comply with all UNIDO administrative rules and regulations.

Project Reporting

This role works under the overall supervision of the UNIDO Project Manager (and representative) based in Mogadishu

Key Competencies

Core values:

1. Integrity
2. Professionalism
3. Respect for diversity

Core competencies:

1. Results orientation and accountability
2. Planning and organizing
3. Communication and trust
4. Team orientation
5. Client orientation
6. Organizational development and innovation

Managerial competencies (as applicable):

1. Strategy and direction
2. Managing people and performance
3. Judgement and decision making
4. Conflict resolution

Further Information

Education:

• Advance (masters) University degree in international development, business administration, public administration or related field. Technical and Functional Experience:
• Minimum of 7 years’ relevant work experience.
• Practical hands-on skills are required for this assignment.
• Experience in working with Somali governmental institutions in a similar role is considered an advantage
• Experience with international projects or international organizations will be considered an advantage.
• Experience working with senior stakeholders is considered an advantage.
• Excellent written and verbal communication skills.
• Comfortable working on short deadlines.
• Experience in Microsoft Office applications (Word, Excel and PowerPoint).
• Strong analytic and research skills – ability to analyze and identify improvement areas.
• Ability to think strategically
• Attention to detail, and high-level of accountability for the quality and timely completion of project reports / documents. Languages:
• Fluency in both written and spoken English and Somali is required.